Finance Officer – VOICE based in the Philippines

Hivos Southeast Asia (Hivos SEA) seeks qualified Filipino candidates for the position of Finance Officer – VOICE based in the Philippines.

Functional Context

The Finance Officer position is part of one or more program or project teams and ensure the compliance regarding donor requirements in the primary process: results, budget and development of proposals and contract (implementation).

The Finance Officer coordinates with Project Manager(s), Finance and Administration Officer, Design Monitoring and Evaluation Officer, as well as to Head Office and donor.

The Finance Officer may also work with the Financial Controller and Finance Officer-VOICE Indonesia, which focus on compliance regarding Hivos and donor requirements in the primary process: results, budget and deployment of proposals and contract (implementation).

Roles and responsibilities

A. Budgeting and resource mobilizations

Learning all related donor’s guidelines before budget preparation to ensure the capability of Hivos to comply with requirements.
Developing budget to be embedded in project proposal, together with program teams, using Hivos’ budget tools and to ensure that related parties are enabled to work according to guidelines.
Assisting the program team during the budget negotiations with donors.

B. Grant administration

Controlling and monitoring budget to ensure fund availability for each program.
Carrying out intake assessments as required by Hivos and donor grant management and control framework.
Assisting the program team in creating any contracts to partner organizations by providing advice on partner budget, payment schedules, taxation, reporting and monitoring schedules that would mitigate financial risk.
Carrying out contract intake assessment and contract monitoring as required by Hivos risk based grants control framework.
Organizing external certification/audit as necessary.
Strengthening financial management capacities of partner organizations to ensure accuracy, transparency and accountability, this including developing, maintaining and training staff in the proper application of time-keeping, data collection and management.
Producing quarterly budget comparisons and sharing it with the related Program Manager.
Coordinating with the Accounting Manager related to the project staff charging.
Ensuring the timesheet of VOICE project staff in the Philippines are available monthly.
Monitoring budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate and recorded, expenses are within budget limits and/or fiscal practices are followed.
Reviewing project payment request (accuracy information, budget and fund availability).
Producing accurate and timely project financial report and supporting documents as required by donors.
Maintaining good filing for the project (both soft and hard files).
Ensuring accurately and timely grant billings to donors.
Ensuring all office equipment purchased by project are registered, maintained and handed over as required by donors.

C. Others

Supporting Hivos office accounting as required.
Carrying out other tasks as requested by the supervisor.

Knowledge, experiences and competencies

Relevant education level of working and thinking.
Relevant work experience: minimum 5 years.
Expertise in accounting and working with external customers.
Work experience in international environment and financial project management.

What do we offer?

An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.